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Administrative Branch The Administrative Branch of the Department includes the corporation President, Senior Vice President, Junior Vice President, Secretary, Recording Secretary, Treasurer and Chaplain; and is responsible for the administrative management of legislative actions taken by the Department membership and the Executive Branch.
The President is head of the Administrative Branch, having command authority of the conduct of company business and supporting programs; but also working closely with the Executive Branch and the Operational Branch for the good of the Department. The President may delegate duties as necessary for the conduct of business; but responsibility may not be delegated. The President presides at all meetings of the corporation, to control the orderly and disciplined conduct of meetings, require a majority participation of voting members on all issues or declare the issue lost, to reject personal or offensive speech, and to cast deciding vote in case of tie on questions requiring majority vote. The President ensures that voting members are kept informed of important activities of all three branches of management and that issues affecting the corporate body are reserved responsibilities of the voting members. The President shall appoint a chaplain and may appoint or assign members and committees for promotion, public relations, sergeant of arms, financial programs, historical records, etc. for the good of the Department; with advice and counsel for the fire chief and trustees. The two Vice Presidents are to actively support the President in duties of the varied programs of the Administrative Branch.
The Secretary and Recording Secretary work closely with the President and together share the varied secretarial duties. The Secretary is to keep an accurate, signed record of proceedings of all meetings, serve and support the executive branch, prepare correspondence as directed, maintain an up-to-date file of all incoming and outgoing official correspondence, receive all monies, record the same by account, then turn over to the Treasurer. The Treasurer receives all monies and makes timely deposits in a company approved bank, in an account bearing the name of the corporation, shall issue only checks for payment approved by the membership or the Board while maintaining a detailed record of such actions. The Treasurer holds in trust the legal papers, deeds, notes, insurance policies, bonds, and other important paperwork in a safe deposit box in the corporation name.
The Administrative Branch is elected in January of each year and must be a regular or life member, and have at least three years of service in the Laurel Volunteer Fire Department. The President shall have at least five years of service in the Department and may not hold any other elective office. The Chaplain is appointed by the President annually.
The Administrative officers of the Laurel Volunteer Fire Department are elected by the membership of the Department at the company's annual meeting, the first Monday after the first Tuesday of every January.
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